The DANFE (Auxiliary Document of the Electronic Invoice) is a simplified version of the Electronic Invoice (NF-e). The document, which accompanies the goods during transport, is mandatory. With this role, the Federal Highway Police can inspect the main data of the NF-e and detect possible irregularities.
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It is not only the agents who can consult DANFE. Anyone can view the document online and gain access to all the information it contains. Next, see more details about DANFE and learn to consult the electronic invoice.
DANFE Online: what it is and how to consult electronic invoices – Photo: Ana Letícia Loubak / dnetc
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If you have already purchased a product over the Internet, you may have noticed that it arrived at your home accompanied by a piece of paper that contained information such as addresses, seller’s corporate name, customer name, price of the merchandise and other values. This is the DANFE (Auxiliary Document of Electronic Invoice), which is nothing more than a simplified version of the Electronic Invoice (NF-e).
Although it presents the main information contained in the NF-e, DANFE does not replace it. It is just a graphical representation of the electronic invoice, that is, a printed document that is not a physical version of the NF-e, but is very close to that. It is worth mentioning that DANFE does not have legal validity.
DANFE: auxiliary document brings the main information contained in the electronic invoice – Photo: Reproduction / Ana Letícia Loubak
The main function of DANFE is to accompany the goods during their journey from the seller to the buyer, providing basic information about the operation in progress (issuer, recipient, values, etc.). Although it is mandatory when sending products, the document has no tax value, and it is not necessary to keep it after receipt.
As it does not contain all NF-e data, DANFE serves to facilitate access to the main information. With the 44-digit numeric access key, it is possible to consult the electronic invoice on the website of the Treasury Department (Sefaz) and certify whether there is, in fact, an NF-e that proves that transaction online.
In addition, DANFE assists in the registration of transactions documented by electronic invoice, in cases where the recipient is not a taxpayer accredited to issue NF-e. The auxiliary document also allows you to collect the signature of the recipient for proof of delivery of goods or provision of services.
What information does it contain?
In addition to the 44-digit access key and bar code, there is other information that needs to be included in the DANFE. Are they:
- Issuer details (CNPJ, state registration, company name, full address, telephone);
- The phrase “Auxiliary Document of the Electronic Invoice – DANFE”;
- Nature of the operation (entry or exit);
- Table with the products / services code, description and NCM (Mercosul Common Nomenclature), which includes unit, quantity, unit value, total value and ICMS calculation basis, among other information;
The insertion of data such as date, departure time, vehicle license plate and carrier is mandatory only if the company has access to this information before issuing the DANFE.
How to issue DANFE online?
The Finance Secretariat recommends that DANFE be issued by the same software, system or portal used to issue the NF-e. The objective is to avoid divergences between the two documents. In other words, the trader needs to configure his NF-e generator system so that it also issues DANFE.
A free and reliable alternative is the Electronic Invoice Issuer Program, developed by the NF-e Project team in partnership with Sefaz / SP. The software can be used by companies across the country, as it is integrated with the NF-e authorization systems of the Finance Departments of all states. To download it, just access the link www.emissornfe.fazenda.sp.gov.br/download_v2.html.
WebDANFE website allows you to issue DANFE online for free – Photo: Reproduction / Ana Letícia Loubak
It is also possible to issue DANFE online for free. Sites like webdanfe.com.br and danfeonline.com.br allow you to generate the document from the NF-e XML file or access key. It is worth mentioning that, as the services are not official, there is no way to guarantee whether the online DANFE issuer is safe. For this reason, it is important to check, after issuance, whether the DANFE data matches that of the NF-e.
How to consult DANFE online?
It is possible to consult DANFE directly on the website of the Finance Department. To do this, you must have the 44 digits of the NF-e access key in hand. Next, check out the complete step-by-step on how to do the DANFE consultation online.
Step 1. Access the official electronic invoice website (www.nfe.fazenda.gov.br/portal/principal.aspx) and click on «Consult NF-e completo»;
On the official website of NF-e, click on «Consultation NF-e complete» – Photo: Reproduction / Ana Letícia Loubak
Step 2. Enter the NF-e access key and check the box «I am not a robot». That done, click on the «Continue» button;
Enter the access key to proceed – Photo: Reproduction / Ana Letícia Loubak
Step 3. The complete electronic invoice will open in a new screen. If desired, navigate through the tabs indicated to view detailed information about each field;
Navigate through the tabs to view detailed information – Photo: Reproduction / Ana Letícia Loubak
Step 4. If you want to print the document, scroll down to the bottom of the page and select the «Prepare document for printing» button.
If you wish, print the document – Photo: Reproduction / Ana Letícia Loubak
Via Finance Department