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How to send large files by email? List shows five ways | Email

Emailing large files is possible even if they exceed the attachment size limit. Typically, electronic mail services allow you to attach between 25 MB and 33 MB, which is often too small to share heavy video or a very large set of photos and PDF documents. However, there is no restriction on Gmail, Outlook, Yahoo and others to include a download link in the body of the message. In some cases, you can also try to reduce the dimensions of the item before shipping. Here are five ways to email large attachments.

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List shows how to email large files Photo: Anna Kellen / dnetcList shows how to email large files Photo: Anna Kellen / dnetc

List shows how to email large files Photo: Anna Kellen / dnetc

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1. Compress the file to reduce size

If the file does not exceed the 25 MB limit, you can compress it to reduce its size and try to attach it directly to the email. The decrease varies with file and compression types. ZIP can provide up to 60% reduction and is best suited for Windows and MacOS integration: right-click a folder and choose Send To> Compressed Folder (Windows) or Compress (Mac) to reduce. The email recipient only needs to do the same procedure to extract the content.

Other options are RAR, with a higher compression ratio, and 7Zip, which promises even more file reduction. Both, however, require the user to download a specific program for both compressing and extracting data.

Compress files before attaching to reduce size Photo: Playback / Paulo AlvesCompress files before attaching to reduce size Photo: Playback / Paulo Alves

Compress files before attaching to reduce size Photo: Playback / Paulo Alves

2. Use Google Drive in Gmail

Google offers a convenient way to send large files through Gmail through Google Drive. When composing a new email, click on the attachment tool as usual. When trying a file that is too large, the service automatically offers link sharing: just wait for the upload and insert the link into the body of the message. You can also choose if the recipient is allowed to edit the material online check this option for documents that need to be edited by multiple people.

Send large files in Gmail via Google Drive Photo: Playback / Paulo AlvesSend large files in Gmail via Google Drive Photo: Playback / Paulo Alves

Send large files in Gmail via Google Drive Photo: Playback / Paulo Alves

3. Choose OneDrive in Outlook

Outlook users can also use OneDrive to email large files. As with rival Gmail, the cloud storage service is automatically offered when trying to attach a file that exceeds the service's 33 MB limit. Click Upload and share as a OneDrive link. The upload will then start and progress can be tracked in the attachment bar.

Send large attachments in Outlook through OneDrive Photo: Reproduction / Paulo AlvesSend large attachments in Outlook through OneDrive Photo: Reproduction / Paulo Alves

Send large attachments in Outlook through OneDrive Photo: Reproduction / Paulo Alves

4. Install Dropbox Extension

An extensive Dropbox for Chrome lets you send any file stored in cloud storage through Gmail. After installing, click on the Dropbox icon that appears in the email composition window, log in to the account and select an item to send in the message. If the attachment is not yet online, choose Upload Files to upload on time.

Dropbox plugin lets you attach cloud files to Gmail Photo: Playback / Paulo AlvesDropbox plugin lets you attach cloud files to Gmail Photo: Playback / Paulo Alves

Dropbox plugin lets you attach cloud files to Gmail Photo: Playback / Paulo Alves

5. Appeal for temporary storage services

Google Drive, OneDrive, and Dropbox may not help when the file is too large for available cloud space. In such cases, the best solution is to opt for temporary storage services, which usually accept the upload of heavy files with a free account. The way to use is usually the same: just drag the file to a web page, wait for the upload and automatically send the link to the desired email address.

One option is Sendspace, which allows you to upload files up to 300 MB and save it for 30 days. Another is WeTransfer, which supports up to 2 GB at a time and keeps the transfer stored for seven days.

WeTransfer lets you share files up to 2 GB Photo: Playback / Paulo AlvesWeTransfer lets you share files up to 2 GB Photo: Playback / Paulo Alves

WeTransfer lets you share files up to 2 GB Photo: Playback / Paulo Alves

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