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How To Search a Word in Word | Productivity

Searching for a word in a text in Word is possible through a search engine, which even allows you to make quick edits. Search and replace features let you search for any word, phrase, or term, and make automatic substitutions at various points in a document with just a few clicks. The procedure can be used, for example, to exchange repeated words for synonyms. See in the following tutorial how to look up words in Word to replace them.

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Tutorial shows how to use Microsoft Word search and replace tools Photo: Carolina Ochsendorf / TechTudoTutorial shows how to use Microsoft Word search and replace tools Photo: Carolina Ochsendorf / TechTudo

Tutorial shows how to use Microsoft Word search and replace tools Photo: Carolina Ochsendorf / TechTudo

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How to use the Word Search Tool

Step 1. Open a document and make sure it is on the Microsoft Word homepage;

When to stay on the home page of an open document in Microsoft Word Photo: Reproduction / Marvin CostaWhen to stay on the home page of an open document in Microsoft Word Photo: Reproduction / Marvin Costa

When to stay on the home page of an open document in Microsoft Word Photo: Reproduction / Marvin Costa

Step 2. Select the "Find" option to display the search tool;

By opening the Microsoft Word search tool Photo: Reproduction / Marvin CostaBy opening the Microsoft Word search tool Photo: Reproduction / Marvin Costa

By opening the Microsoft Word search tool Photo: Reproduction / Marvin Costa

Step 3. Type the term you want to find and press the "Enter" key on the computer keyboard. The screen displays the amount of words found in the text. Use the arrows to navigate between matches, as we will see below;

When searching for terms in a Microsoft Word document Photo: Reproduction / Marvin CostaWhen searching for terms in a Microsoft Word document Photo: Reproduction / Marvin Costa

When searching for terms in a Microsoft Word document Photo: Reproduction / Marvin Costa

Step 4. Search results will appear highlighted in the text, as in the image below.

Words found in a document using the Microsoft Word search tool Photo: Reproduction / Marvin CostaWords found in a document using the Microsoft Word search tool Photo: Reproduction / Marvin Costa

Words found in a document using the Microsoft Word search tool Photo: Reproduction / Marvin Costa

How to use the Word Substitution Tool

Step 1. Access the "Replace" tool to view the word substitution options and terms offered by Word;

When to open the Microsoft Word replacement tool Photo: Reproduction / Marvin CostaWhen to open the Microsoft Word replacement tool Photo: Reproduction / Marvin Costa

When to open the Microsoft Word replacement tool Photo: Reproduction / Marvin Costa

Step 2. In "Find", type the term you want to find and replace. Under "Replace With", type the word you want to add in the same excerpt from the text. Then press the "Find Next" button;

When to find terms to replace in a document in Microsoft Word Photo: Reproduction / Marvin CostaWhen to find terms to replace in a document in Microsoft Word Photo: Reproduction / Marvin Costa

When to find terms to replace in a document in Microsoft Word Photo: Reproduction / Marvin Costa

Step 3. The system find where the term appears in the text. At this point, you can choose whether you want to replace the term in just one or all of the points it appears in the text. To overwrite a specific stretch, press the "Find Next" button and when you reach the desired location, select the "Overwrite" option. To completely replace the term throughout the text, choose "Replace All";

Steel to replace a word using the Microsoft Word replacement tool Photo: Reproduction / Marvin CostaSteel to replace a word using the Microsoft Word replacement tool Photo: Reproduction / Marvin Costa

Steel to replace a word using the Microsoft Word replacement tool Photo: Reproduction / Marvin Costa

Step 4. To access the advanced tool settings, press the "More" button;

When to view advanced replacement options for terms in Microsoft Word Photo: Playback / Marvin CostaWhen to view advanced replacement options for terms in Microsoft Word Photo: Playback / Marvin Costa

When to view advanced replacement options for terms in Microsoft Word Photo: Playback / Marvin Costa

Step 5. Use the advanced options to filter the search by distinguishing between uppercase and lowercase letters, to find only whole words, to make the system recognize wildcard characters, similar terms and forms of English language words, to match prefixes and suffixes, to ignore punctuation and characters with white space.

Options for word search and word substitution in Microsoft Word Photo: Reproduction / Marvin CostaOptions for word search and word substitution in Microsoft Word Photo: Reproduction / Marvin Costa

Options for word search and word substitution in Microsoft Word Photo: Reproduction / Marvin Costa

Use tips to save time on research and editing you need to do in open documents in Microsoft Word.

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