Word can display excess spaces in justified paragraphs, disrupting the document's page layout. This usually occurs when pasting text copied from Internet pages or PDF files. The problem is related to the original formatting, which ends up being pasted together with the text.
In the following tutorial, check out some tips on how to avoid the problem and learn how to remove spaces from existing text. The procedure was performed in Office 2016, but the tips are valid for users of the previous version of the Microsoft program.
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How to remove original text formatting
When pasting text in Word, use the shortcut Ctrl + Shift + V to remove the formatting. It is also possible, before pasting the text, to right-click on Word and select the Keep Text Only option. This only transports the text, without taking the original formatting.
Pasting copied text without formatting Photo: Reproduo / Helito Beggiora
How to remove spaces with Notepad
Step 1. Before pasting the text in Word, open Notepad and paste the text you copied from the Internet or a PDF file;
Paste the text in Notepad Photo: Reproduo / Helito Beggiora
Step 2. Now, just copy the text from Notepad and paste it into Word. The process removes any formatting from the text.
Copy the text from Notepad to Word Photo: Reproduo / Helito Beggiora
How to remove spaces from Word
Just position the text cursor at the end of the paragraph and press Enter to jump the line; The excess space will disappear from the document.
Position the cursor at the end of the text and skip a line Photo: Reproduo / Helito Beggiora
How to avoid incorrect spacing with shortcut
Step 1. If your text has several paragraphs that have problems with spaces, the tip is to use the search and replace tool to correct everything at once. To do this, press Ctrl + U or press "Replace" in the upper right corner of the window;
Open the text replacement tool Photo: Reproduo / Helito Beggiora
Step 2. Type "^ w" (without quotes) in "Find" and "^ s" (without quotes) in "Replace with" and press "Replace all". If it doesn't work, try using "^ l" and "^ s" or "^ l" and "^ p" in the "Replace with" option.
Solving all spacing problems at once Photo: Reproduo / Helito Beggiora
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