How to protect your business data clearly and efficiently

Protecting private and company information has always been an important issue that should be discussed and informed. That's why we bring an article by Claudio Tadeu Lima Filho and Longinus Timochenco, respectively, Information Security coordinator and Cyber ​​Defense director of Stefanini Rafael in Latin America.

In this new context, the Information Security Policy, PSI, must become a priority to mitigate risks and act in a preventive manner. Considered an indispensable document to guide and prioritize data access, this policy ensures effectiveness in protecting information. Therefore, knowing how to elaborate it is a factor that will guarantee the continuity of the business.

After all, what PSI?

Information security policy (PSI) is the set of actions, techniques and best practices related to the secure use of data. That is, document or manual that determines the most important actions to ensure the security of information. For a better understanding, let's think about, for example, an ethics code within a company. It establishes how employees should act, what is toxic and how to act if there is any breach of trust on the part of any employee. PSI has the same function and its development and application are critical to the success of a company. According to some market research, 73% of employees say that the reason for data leakage is due to flaws in internal procedures, negligence and malicious actions.

In this regard, Information Security Policies ensure that data is protected, especially from competitors and other unauthorized persons, and is therefore a way to keep strategic elements away from leaks. This policy creates processes to homogenize the work of employees, so that everyone knows what to do and what to avoid. It also helps to properly manage emergencies whenever they happen. By developing a contingency plan, you can know how to act to prevent further data damage.

How to make a PSI?

For the creation of this document, it is important to contemplate the elaboration of a previous diagnosis. We should develop a process containing an Assessment so that everyone has an understanding of what the business information assets are. Not knowing which data to protect, it is impossible to succeed on this journey.

Therefore, analyze which devices are used, the behavior, the protected information and the access levels that will be employed. By recognizing key needs, policy becomes more effective. In addition, guide your team about the three basic principles of corporate security: confidentiality, integrity, and availability. The first of these determines that data can only be accessed by authorized persons. Integrity reinforces that only those who have permission can change the information. And lastly, availability predicts that data is always available to those who can access it.

Bet on collaborative creation

Although the ISP should include levels of access to information, hierarchy of permissions and access controls, it is important that it is not defined in isolation. Ideally, the company should hire a consultancy or elect an internal committee to address this issue. The committee must have the commitment of all sectors and free access to employees, being able to meet the needs and recognize standards of action. Once the ISP is approved, it is best to communicate to employees to encourage them to protect data, with clear definitions of what should be observed and avoided.

For the process to be successful, nothing better than developing educational campaigns that involve lectures, workshops and training. An important factor that we must consider are the penalties and penalties in case of non-compliance. Knowing the importance of PSI and how to plan it, your company will be able to maximize information security.

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