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Eight hidden Word functions that will speed up your work | Productivity

Word, Microsoft's text editor for Windows, Mac, Android and iOS, offers numerous resources to help users. Despite the program's popularity, some functions are still little known. This list contains eight tricks to use in Word and make it easier to work on your computer, tablet or smartphone with the application. Among the functions, are: the possibility to expand the clipboard to facilitate the organization of excerpts of the document, remove errors and typing errors, test the legibility of the text and customize the menu buttons to avoid a click in the wrong place.

Check out the tricks to use in one of the most popular Office programs.

Eight must-see tips to raise your level in Microsoft Word

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Microsoft Word has eight hidden functions that help with text editing; Meet Photo: Carolina Ochsendorf / TechTudo

Microsoft Word has eight hidden functions that help with text editing; Meet Photo: Carolina Ochsendorf / TechTudo

Instead of copying and pasting fictitious texts from other platforms in Word when testing fonts or checking margins, the program offers a simple code to build as many paragraphs with as many lines as you want.

If you want to use the popular Lorem ipsum, just type "= lorem (5.10)" (without quotes) and press "Enter". The first number in brackets indicates the number of paragraphs, while the second determines the number of lines per paragraph.

Whoever prefers to use real texts instead of the alphabet soup of Lorem ipsum, can use the option "= rand (5,10)" (without quotes) to deliver fictitious paragraphs, but with real phrases. The texts are taken from the Microsoft help documents and, after choosing the number of paragraphs and lines, just hit Enter and the page is completed.

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Funo creates fictional texts according to the size desired by the user Photo: Reproduo / Isabela Giantomaso

Funo creates fictional texts according to the size desired by the user Photo: Reproduo / Isabela Giantomaso

2. Advanced "Ctrl + C, Ctrl + V"

Two other functions hidden in the Office text editor are Spike and the expanded Transfer area. Spike is a feature present only in versions of Word prior to 2016 and that allows you to copy several separate parts of a document and paste them into a file. a feature that should streamline the process of copying and pasting each highlight separately to make a summary, for example.

To use Spike, just highlight the text you want to copy and press Ctrl + F3 to save the selected passage. You can do the process as many times as you want. To paste all the copied sections in a new location, just click Ctrl + Shift + F3.

If you have the latest version of Word, the expanded Transfer area is a good method to facilitate the work of copying and pasting many excerpts. On the Home page of the software, click the arrow under "Formatting Brush" in the upper left corner. A side flap will be open with all texts that are already stored by the copy function. Just give Ctrl + C where you need everything to be sent to the tool. Then, you can choose whether to paste everything in the already open document or on a new editor page.

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The Word clipboard contains all excerpts copied from the files Photo: Reproduction / Isabela Giantomaso

The Word clipboard contains all excerpts copied from the files Photo: Reproduction / Isabela Giantomaso

Those who do not work with texts on a daily basis may have some difficulty in creating extensive documents. For this, Word offers a function called "Readability Statistics", which indicates numbers such as: average number of sentences per paragraph, words per sentence and characters per word. This data helps to see if the text is easy to read and if there are no very long sentences.

To enable the function, go to File> Options> Proofing. In the list of review options, check the item "Show readability statistics". With the feature enabled, after finishing a text just click on the tab Revision> Proofreading> Spelling and Grammar to open the box with the readability data.

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The legibility statistics function is available within Spelling and Grammar Photo: Reproduo / Isabela Giantomaso

The legibility statistics function is available within Spelling and Grammar Photo: Reproduo / Isabela Giantomaso

Those who use Word on 2-in-1 notebooks with a touchscreen or on tablets may have difficulty pressing some buttons on the program menus. Touch / mouse mode helps to prevent any slipping and loss of the file.

At the top of the screen, look for an arrow indicating down, to the left of the file name. Click on "Touch / Mouse Mode" to activate the function on the toolbar. Thus, a new down arrow will appear to choose between the mouse (which displays all options and commands in a standardized way) or touch (which includes more spaces between menu commands).

The resource is also an option for the elderly, since it facilitates the visualization of buttons, with larger fonts and simplified items.

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Touch / Mouse Mode expands buttons to facilitate clicks on 2-in-1 tablets and notebooks Photo: Reproduo / Isabela Giantomaso

Touch / Mouse Mode expands buttons to facilitate clicks on 2-in-1 tablets and notebooks Photo: Reproduo / Isabela Giantomaso

5. Open documents in alm .doc format

Many users have doubts about which software to use to open documents other than .doc. For this, Microsoft Word offers the option of recovering texts of any format. It is worth mentioning that it is not the same function to save corrupted or unsaved files, but to rescue the text of documents that you do not have a program to convert, for example.

To use the feature, go to File> Open. In the tab to choose the document, on the right side of the name field, select "Recover text from any file". The option is for viewing and editing only elements in the form of text, that is, if the document has graphics, drawings or audio files, Word will not recognize the items.

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Feature allows you to open texts from any file within Word Photo: Reproduo / Isabela Giantomaso

Feature allows you to open texts from any file within Word Photo: Reproduo / Isabela Giantomaso

6. Remove errors and typing errors

With the habit of writing in an abbreviated form, many users may be confused when composing a formal text and inserting words such as "u" or other everyday acronyms. To avoid sharing important documents with this type of spelling error, a function of Word allows you to locate these slips and automatically replace them with the correct writing.

To do this, on the Home page, click Replace in the Edit field in the upper right corner of the menu. In the tab, enter "Find" the error you want to look for in the text and, in "Replace", the corrected form. You can view each item found before making the change, or change everything automatically.

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Tool finds and replaces typos within the text Photo: Reproduo / Isabela Giantomaso

Tool finds and replaces typos within the text Photo: Reproduo / Isabela Giantomaso

7. Clean and distraction-free screen

For those who need to write a technical text, such as a monograph, the less distractions on the screen the better for concentration. Thus, an interesting feature of Word is Ctrl + F1. With the command, you can hide all tabs, menus and buttons of the software, to work on a blank page on the screen.

To enable the function, however, it is necessary for the document to be displayed as "Print Layout" or "Web Layout", in the top menu "View".

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Option minimizes all menus and buttons to facilitate concentration when composing texts Photo: Reproduo / Isabela Giantomaso

Option minimizes all menus and buttons to facilitate concentration when composing texts Photo: Reproduo / Isabela Giantomaso

Before sharing an important document, it is also essential to check that you have not forgotten any comments or information created only in the draft stage. For this, the Word Document Inspector helps to check that there is no data that you do not want to save from the file, such as personal information, footers, watermarks, invisible content and hidden texts.

To use the resource, after you finish writing the text, go to File> Information> Inspect Document. Select what data you want to look for in the file and click "Inspect" to open the report.

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Document Inspector searches for personal data and hidden information in the archive Photo: Reproduo / Isabela Giantomaso

Document Inspector searches for personal data and hidden information in the archive Photo: Reproduo / Isabela Giantomaso

How to convert pdf document to .doc? See the TechTudo forum.

Another hidden, but useful function: how to select all the text in Word at once

Another hidden, but useful function: how to select all the text in Word at once