Creating a meeting at Microsoft Teams is an easy task, as the collaboration platform has an integrated video call feature and uses the same technology as Skype. In addition, it is possible to join up to 250 participants, including the free version. There is no time limit in sessions, as in rival Zoom Meetings, and the user can make video calls both in the web version and in the program for Windows, macOS or Linux.
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The limitations of the free modality are the absence of recording and storage of chats and the restriction of files to 10 GB per team and 2 GB per user, in addition to a maximum of 300 registered members in the team. See below how to make a video conference in Microsoft Teams. The resource can be useful for holding team meetings at the time of the coronavirus quarantine, in which many companies have chosen the home office.
Microsoft Teams allows you to make video calls with up to 250 free people Photo: Paulo Alves / TechTudo
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See also: Home office: see tools for working at home on the coronavirus
Home office: see tools for working at home on the coronavirus
How to start a call in Microsoft Teams
Step 1. Access teams.microsoft in the browser and log in using a Microsoft account. If you use Windows 10, chances are the e-mail and password to log in to the computer are the same as the Microsoft account;
Log in to Teams using a Microsoft account Photo: Reproduo / Paulo Alves
Step 2. Choose one of the versions of Microsoft Teams to get started. Click the highlighted button to download the Teams program for your computer, or click the link below to access it directly in the browser. Both versions support video calls;
Click on the link below the button to access the Teams web version Photo: Reproduo / Paulo Alves
Step 3. You must create a team to start using Microsoft Teams. However, it is not necessarily necessary to add members to the team to use the video call function. On the Teams screen, click the button with a camera icon in the footer to start a video conference;
Start a video call at Teams Photo: Reproduo / Paulo Alves
Step 4. In the web version, I need to grant the browser permission to use the microphone. Click Allow;
Grant access to the microphone Photo: Reproduo / Paulo Alves
Step 5. Do the same with the permission to use the camera;
Grant access to the camera Photo: Reproduo / Paulo Alves
Step 6. A video call window will open at the bottom of the screen. Type a name for the meeting, choose if you want to start with the camera on and click Meet Now to begin.
Start an online meeting at Teams Photo: Reproduo / Paulo Alves
How to invite people to a meeting at Microsoft Teams
Step 1. Use the central controls to turn the camera and microphone on or off. To invite people to the call, click on the contact icon;
Control camera and microphone and access the participants screen Photo: Reproduo / Paulo Alves
Step 2. If you already have registered members of the team within Teams, click on the menu next to the name to invite. Otherwise, click on the link button at the top to get an invitation;
Invite team members or copy the invitation Foto: Reproduo / Paulo Alves
Step 3. Send the invitation by email and ask the contact to click Join Microsoft Teams Meeting to join the meeting. The person can enter as a guest, without having to create an account, using a computer or application for Android and iPhone (iOS). The copied link does not work to send via WhatsApp and other messaging apps.
Guests should click on the invitation sent by email Photo: Reproduo / Paulo Alves
Chat, screen sharing and multitasking in Microsoft Teams
Step 1. Use the chat tool to chat with participants. The feature allows you to share emojis, stickers and GIFs, in addition to files of up to 2 GB each;
Use the chat to chat and exchange files Photo: Reproduo / Paulo Alves
Step 2. To make presentations, click the central button of the tools menu to access the screen sharing. Choose Desktop / Window to broadcast the entire screen or just one of the programs open on the computer, such as PowerPoint. Another option is to use the Microsoft Whiteboard;
Broadcast the screen or start the Whiteboard Photo: Reproduo / Paulo Alves
Step 3. The Whiteboard is a free canvas for the host to draw. The content seen in real time by other participants. To add collaborators, click on the contact button at the top and share the access link;
Explore the design tools and invite collaborators Foto: Reproduo / Paulo Alves
Step 4. It is possible to explore all Teams functions while a video call is active, either on the web or in the computer program. When browsing other chats and files previously shared by the team, the video is miniaturized in the corner of the screen.
Explore other Teams features without having to hang up the video call Photo: Reproduo / Paulo Alves