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PowerPoint on mobile: seven functions that few people know about | Productivity

The PowerPoint application for Android and iPhone devices (iOS) brings a number of its own functions in addition to offering most of the most famous features of its edition for PCs. Among the exclusive options of the mobile version, it is possible to highlight the automatic saving of presentations and the virtual laser pointer, which can be controlled with the smartphone itself.

To help you do with the application, the TechTudo listed eight little-known functions of PowerPoint for mobile. The tips you see below have been tested on a Moto Z3 Play running Android Oreo, but are only valid for other devices, including the iPhone.

Back side for smartphones has useful and little-known resources Photo: Fernando Telles / TechTudoBack side for smartphones has useful and little-known resources Photo: Fernando Telles / TechTudo

Back side for smartphones has useful and little-known resources Photo: Fernando Telles / TechTudo

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Press one of the indicated areas to activate the laser pointer Photo: Reproduo / Fernando TellesPress one of the indicated areas to activate the laser pointer Photo: Reproduo / Fernando Telles

Press one of the indicated areas to activate the laser pointer Photo: Reproduo / Fernando Telles

For those who use PowerPoint mobile to present with the smartphone screen mirrored in a projector, the application offers a virtual laser pointer. Depending on the smartphone or tablet used, the position of the laser can also be controlled in different ways.

To enable the virtual pointer, go to the slide view screen and press the "Annotations" field. In this mode, it is possible to position the laser just by moving the cell phone. If you want to control the pointer with your fingers, however, you must press the slide itself, moving your finger to position the pointer.

2. Import files from Google Drive

You can import documents from your Google Drive from the "Open" tab Photo: Reproduo / Fernando TellesYou can import documents from your Google Drive from the "Open" tab Photo: Reproduo / Fernando Telles

You can import documents from your Google Drive from the "Open" tab Photo: Reproduo / Fernando Telles

In addition to opening files on the smartphone itself and One Drive, Microsoft's cloud storage service, PowerPoint also imports files from Google Drive. With this, when viewing or editing a document that is in the Google cloud, it will not be necessary to download it first.

To import a file directly from the service, open the application's home screen, tap the "Open" tab, and then select "Search". Then, open the file manager on your smartphone, where you can access your Google Drive folders and select the desired document.

3. Share slide as image

Share your slides in JPEG format to make them easier to view Photo: Reproduo / Fernando TellesShare your slides in JPEG format to make them easier to view Photo: Reproduo / Fernando Telles

Share your slides in JPEG format to make them easier to view Photo: Reproduo / Fernando Telles

As with PC editing, the mobile version of PowerPoint allows you to share entire slides as images. As other applications do not always support presentations in their standard format (.pptx *), exporting the contents in JPEG can make viewing easier.

To export a slide as an image, start editing the desired slide and tap the three-point button on the right of the screen, then select "Share" "Current Slide" "Image". Finish the procedure by choosing the sharing medium.

4. Online file conversion

Online conversion only works if the device has an internet connection Photo: Reproduo / Fernando TellesOnline conversion only works if the device has an internet connection Photo: Reproduo / Fernando Telles

Online conversion only works if the device has an internet connection Photo: Reproduo / Fernando Telles

Not all PowerPoint editions work the same way, and to ensure that a presentation created on the PC can be viewed smoothly on the smartphone, Microsoft offers an automatic and online conversion service.

Although the feature works only if the device is connected to the internet, it ensures that you can edit and view most documents created with other versions of the program. To activate the feature, open the "Accounts" screen, on the home page, go to "Configure" and activate the "Use Microsoft Online Service" option.

5. Draw and annotate presentations

You can add text notes or draw in your presentation Foto: Reproduo / Fernando TellesYou can add text notes or draw in your presentation Foto: Reproduo / Fernando Telles

You can add text notes or draw in your presentation Foto: Reproduo / Fernando Telles

In the slide preview screen, in addition to making notes with text, the user can draw in the presentations. Once done, the drawings or notes can be used as reminders by the presenter, as they are invisible to the audience and can only be seen by those who operate the application.

To draw on a slide, open the presentation in viewing mode, navigate to the desired slide and tap the pen icon on the top bar. From then on, it is possible to make the drawings, and you can change the size or color of the pen on the button next to it. To make notes in text, touch the field below "Notes" at any time.

Use the search tool to find phrases and words in the document Foto: Reproduo / Fernando TellesUse the search tool to find phrases and words in the document Foto: Reproduo / Fernando Telles

Use the search tool to find phrases and words in the document Foto: Reproduo / Fernando Telles

If you need to find a specific term that is in a presentation, be happy to know that the mobile version of PowerPoint also has a word finder. With the tool, the user can find phrases or loose words that are on any slide of the document.

If you want to use the feature at any time, open the desired presentation in editing mode and touch the magnifying glass icon. Then, enter the search term and press the "Search" key. In the results screen, it is possible to navigate between the words found using the arrows next to the search field.

7. Insert camera photos

Touch the corresponding icons to insert images from the camera or the gallery Foto: Reproduo / Fernando TellesTouch the corresponding icons to insert images from the camera or the gallery Foto: Reproduo / Fernando Telles

Touch the corresponding icons to insert images from the camera or the gallery Foto: Reproduo / Fernando Telles

In addition to adding shapes, text boxes and even graphics to your slides, PowerPoint mobile users can also insert images taken by the smartphone camera into presentations.

To use this function, you need to open the slide in edit mode and locate the command bar at the bottom of the screen. In this bar, among other editing functions, you can find the buttons to access the camera and the image gallery.

  it is necessary to activate the automatic saving in the configurations Foto: Reproduo / Fernando Telles  it is necessary to activate the automatic saving in the configurations Foto: Reproduo / Fernando Telles

it is necessary to activate the automatic saving in the configurations Foto: Reproduo / Fernando Telles

When enabling the "Auto Save" function, PowerPoint will always save your documents automatically. In this way, all slides created or edited will not be lost, even if you do not save them before closing the application. To enable this feature, go to the accounts screen, on the home page, tap "Configure" and activate the option "Automatically Save Files".

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