Those who spend eight hours a day or more in front of the computer at work may end up treating the equipment as their personal device. It is estimated that from the fifth day of work that the employee begins to store passwords in the browser, log in to personal e-mail accounts, install software of his choice, among others. However, cybersecurity experts say that mixing personal and professional life on the company's computer is a risky business for the employee and also for the company. Thinking about it, the TechTudo listed eight things you shouldn't do on your work computer.
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Eight things you shouldn't do on your work computer Photo: Freepik
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1. Store personal passwords
Do not store passwords on your work computer Photo: Pond5
Most people spend eight hours or more at the computer at work. There are even cases where the employee takes the notebook home and on trips. With so much time in use, it is natural that users end up using the office computer as their personal device and storing private passwords in the system.
The problem with this is that, in addition to making your keywords accessible to any other employee who uses the machine, you may be violating a company rule. According to Society of Human Resource Management (SHRM), many companies do not treat e-mails and other online communications as private or confidential. The information exchanged may even become the property of the company. That is why it is important to evaluate your workplace policies.
2. Use the system's messenger to say inappropriate things
If your company has its own software for communication between employees, be careful when dealing with personal matters with another colleague through chat. There is the possibility that messages are kept on a server, which makes them as recoverable as e-mails. Save flirtations, jokes and comments about coworkers to WhatsApp or another private messenger.
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3. Use public wi-fi networks when handling confidential documents
Who does home office and does not want to be locked up at home usually goes to cafes, coworkings and other establishments with Wi-Fi to work. However, if you are dealing with sensitive or sensitive information, it is best not to connect your computer to open wireless networks. That's because criminals can create fake Wi-Fi hotspots to steal data. From the login, they are able to track all the websites visited and even intercept passwords.
Avoid connecting your office notebook to public wi-fi networks Photo: Pond5
To avoid criminal interceptions, always use a virtual private network (VPN) to connect to the Internet. By encrypting the connection, VPN helps prevent third parties from accessing your device and capturing the data you send and receive. Never connect to Wi-Fi networks whose origin is unknown.
4. Store personal files
Work computer should not be used to store personal files Photo: Pond5
For those who spend a lot of time in front of the computer at work, nothing is more convenient than creating a folder to store personal materials. You start saving important documents and, in the blink of an eye, filled the folder with all kinds of files. Although practical and seemingly harmless, this habit is not advisable for two main reasons.
The first is a matter of security: however accustomed you are to using the computer, it is still a work device and belongs to the company. For legal purposes, everything is on the machine owned by the company. The second is that in case the company closes or you get fired, there may not be enough time to recover the files.
5. Use the computer to do parallel jobs
Many people need to do "jobs" and freelance work to supplement their income, and there is nothing wrong with that. The problem is when the employee gives in to the temptation to use the company's computer to do the work.
As we noted above, the company-owned machine, which monitors the system and can easily find out what the employee is doing. If this happens, it is likely that the person will take a warning, as they are not only using office hours to deal with other matters, but also taking advantage of company resources for non-work purposes.
6. Access job sites
Entering vacancy sites on the office PC can create constraints for the employee Photo: Helito Beggiora / TechTudo
Entering job vacancy sites on the work computer can compromise the employee's image. The attitude is an indication that the employee is unhappy with his current job, but he preferred not to adopt an open attitude towards the situation. Even if the person wants to be fired, this is not the best way, as it can harm possible future recommendations. Furthermore, it is not typical to fire resumes using the resources of the current company.
7. Access pornographic sites
Consuming adult content at work, reason for dismissal for just cause Photo: Pond5
If being caught looking for jobs on job sites can be embarrassing, imagine how your boss would react to discovering that you are accessing pornographic sites during office hours. Navigating these pages is a reason for dismissal in a just cause and can bring risks to the company's digital security, since most sites are full of viruses and malware. Still, one in four Brazilian men consumes porn at work.
8. Install software that is not allowed
Large companies tend to adopt stricter policies in the management of IT resources. The objective is to prevent the virus from contracting, as well as installing programs that are unrelated to the employee's work or are illegal. In these companies, only the IT professional authorized to install software on the computer.
Small and medium-sized companies, in turn, usually allow the user to install programs on the machine itself. Even with the grant, it is recommended to avoid downloading external software and contact the Information Technology department whenever you need to install something. This way, there is less risk of downloading illegal programs or overloading the machine with excessive applications.
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