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How to share file in Google Drive | Backup

Google Drive lets you share files with others through email addresses. However, many users are unaware of the possibilities offered by the sharing feature. For example, the tool allows you to set the level of document access for the recipient to edit, comment on or just view the job.

This way you can define when a file can be shared with a workgroup or for viewing only, without the possibility of editing. To learn how to share documents with Google Drive using all of the feature's options, check out the tutorial we have prepared.

Eight 'hidden' Google Drive features

Tutorial shows how to share a document using Google Drive Photo: Carolina Ochsendorf / TechTudoTutorial shows how to share a document using Google Drive Photo: Carolina Ochsendorf / TechTudo

Tutorial shows how to share a document using Google Drive Photo: Carolina Ochsendorf / TechTudo

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Step 1. Go to Google Drive and double click on the file you want to share;

By opening a file to be shared by Google Drive Photo: Playback / Marvin CostaBy opening a file to be shared by Google Drive Photo: Playback / Marvin Costa

By opening a file to be shared by Google Drive Photo: Playback / Marvin Costa

Step 2. With the file open on the platform, press the three point icon in the upper right corner of the screen and choose the "Share" option;

When to check sharing options for a document in Google Drive Photo: Playback / Marvin CostaWhen to check sharing options for a document in Google Drive Photo: Playback / Marvin Costa

When to check sharing options for a document in Google Drive Photo: Playback / Marvin Costa

Step 3. Go to the text box under "People" and type the name of contacts and email addresses to which you want to share the document;

When to add email addresses or contact names for sharing a file via Google Drive Photo: Playback / Marvin CostaWhen to add email addresses or contact names for sharing a file via Google Drive Photo: Playback / Marvin Costa

When to add email addresses or contact names for sharing a file via Google Drive Photo: Playback / Marvin Costa

Step 4. Once the shares are set, tick the pencil icon;

When to check sharing features of a document in Google Drive Photo: Playback / Marvin CostaWhen to check sharing features of a document in Google Drive Photo: Playback / Marvin Costa

When to check sharing features of a document in Google Drive Photo: Playback / Marvin Costa

Step 5. The "Can edit", "Can comment" and "Can view" permissions define what the person can do when receiving the file. After setting the authorization, press the "Submit" button. This ensures that people with a Google account receive the document;

When to define what kind of being released for people who access the document shared by Google Drive Photo: Playback / Marvin CostaWhen to define what kind of being released for people who access the document shared by Google Drive Photo: Playback / Marvin Costa

When to define what kind of being released for people who access the document shared by Google Drive Photo: Playback / Marvin Costa

Step 6. If the person does not have a service account, choose between the options "Send an invitation" and "Send the link". The first option maintains the sharing allowance for 14 days until the person creates a Google Drive account. The second sends a link for viewing the file by anyone. After setting this, select "Submit".

Dialog box indicating that person does not have a Google Drive account for file sharing Photo: Playback / Marvin CostaDialog box indicating that person does not have a Google Drive account for file sharing Photo: Playback / Marvin Costa

Dialog box indicating that person does not have a Google Drive account for file sharing Photo: Playback / Marvin Costa

Use the tip and share your files correctly with friends and acquaintances on the web.

How to keep a file in multiple folders on the drive? Ask questions on the TechTudo forum.

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