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Nine Dropbox functions that will make your work easier; see how to use | Internet

Dropbox, a cloud file hosting and sharing service, has useful functions, but not all users know it. For example, you can automatically save screen prints, comment on files while reading, create a collaborative document to edit with multiple people at the same time, and more. Although it is available in desktop (Windows and macOS) and Android and iPhone (iOS) program formats, all of these can also be done in the PC browser without installing anything.

Here's how to take advantage of nine Dropbox browser features that will make your life at school, college, or work easier.

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Dropbox is available on PC and Android and iPhone phones Photo: Release / DropboxDropbox is available on PC and Android and iPhone phones Photo: Release / Dropbox

Dropbox is available on PC and Android and iPhone phones Photo: Release / Dropbox

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1. Share screenshots (Print Screen)

Step 1. With the Dropbox application installed on your PC, click the program icon in the right corner of the Taskbar and select the gear symbol to access the settings;

Click on the Dropbox app icon and click on the highlighted gear symbol. Photo: Reproduction / Daniel RibeiroClick on the Dropbox app icon and click on the highlighted gear symbol. Photo: Reproduction / Daniel Ribeiro

Click on the Dropbox app icon and click on the highlighted gear symbol. Photo: Reproduction / Daniel Ribeiro

Step 2. Then select the Preferences option to access the Dropbox application settings on your computer;

Click on Preferences. Photo: Reproduction / Daniel RibeiroClick on Preferences. Photo: Reproduction / Daniel Ribeiro

Click on Preferences. Photo: Reproduction / Daniel Ribeiro

Step 3. Click the Import tab, select the Screenshots check box and press OK;

On the Import tab, check Screenshots and click Ok. Photo: Playback / Daniel RibeiroOn the Import tab, check Screenshots and click Ok. Photo: Playback / Daniel Ribeiro

On the Import tab, check Screenshots and click Ok. Photo: Playback / Daniel Ribeiro

Step 4. From now on, whenever the Print Screen keyboard button is pressed, the screen image will be captured and immediately sent to your Dropbox account;

By pressing Print Screen, the captured screen image will be saved and sent to Dropbox. Photo: Reproduction / Daniel RibeiroBy pressing Print Screen, the captured screen image will be saved and sent to Dropbox. Photo: Reproduction / Daniel Ribeiro

By pressing Print Screen, the captured screen image will be saved and sent to Dropbox. Photo: Reproduction / Daniel Ribeiro

2. View documents without installing anything

Step 1. With support for multiple programs, Dropbox allows you to view and, in some cases, edit the files. To do this, browsing your account through the browser, click on a document;

To view a document, click once on it in the browser scanning of files. Photo: Reproduction / Daniel RibeiroTo view a document, click once on it in the browser scanning of files. Photo: Reproduction / Daniel Ribeiro

To view a document, click once on it in the browser scanning of files. Photo: Reproduction / Daniel Ribeiro

Step 2. With support for Microsoft Word, Excel and PowerPoint Online, Dropbox lets you view and edit files with formats compatible with these platforms;

Dropbox lets you view and edit Word, Excel, and PowerPoint documents. Photo: Reproduction / Daniel RibeiroDropbox lets you view and edit Word, Excel, and PowerPoint documents. Photo: Reproduction / Daniel Ribeiro

Dropbox lets you view and edit Word, Excel, and PowerPoint documents. Photo: Reproduction / Daniel Ribeiro

Step 3. Similarly, Dropbox has its own preview to view and comment on PDF, PSD, AI, PNG, JPG, SVG and BMP files;

PDF, PSD, AI, PNG, JPG, SVG and BMP files can also be viewed by Dropbox. Photo: Reproduction / Daniel RibeiroPDF, PSD, AI, PNG, JPG, SVG and BMP files can also be viewed by Dropbox. Photo: Reproduction / Daniel Ribeiro

PDF, PSD, AI, PNG, JPG, SVG and BMP files can also be viewed by Dropbox. Photo: Reproduction / Daniel Ribeiro

3. Comment on archives

Step 1. You can make comments and markups on any file format viewable in Dropbox. To do this, use the options on the left side of the viewing environment;

Use the left side of the view to comment, book contacts, or insert emojis. Photo: Reproduction / Daniel RibeiroUse the left side of the view to comment, book contacts, or insert emojis. Photo: Reproduction / Daniel Ribeiro

Use the left side of the view to comment, book contacts, or insert emojis. Photo: Reproduction / Daniel Ribeiro

Step 2. To mark text snippets, press the left mouse button at the beginning of the part you want to highlight, drag the cursor to its end and click the highlighted gray button;

Select text snippets and click the highlighted button to mark them. Photo: Reproduction / Daniel RibeiroSelect text snippets and click the highlighted button to mark them. Photo: Reproduction / Daniel Ribeiro

Select text snippets and click the highlighted button to mark them. Photo: Reproduction / Daniel Ribeiro

Step 3. Tagging also allows you to link comments to specific text snippets. To follow comments, follow the markings on the right side of the viewing environment;

Follow comments on specific portions of the text on the right side of the preview screen. Photo: Reproduction / Daniel RibeiroFollow comments on specific portions of the text on the right side of the preview screen. Photo: Reproduction / Daniel Ribeiro

Follow comments on specific portions of the text on the right side of the preview screen. Photo: Reproduction / Daniel Ribeiro

4. Work on collaborative documents

Step 1. To start a collaborative document (similar to Google Drive), select the Paper option on the left side of the Dropbox Home screen accessed by the Browser;

Select Paper option in Dropbox account by browser Photo: Playback / Daniel RibeiroSelect Paper option in Dropbox account by browser Photo: Playback / Daniel Ribeiro

Select Paper option in Dropbox account by browser Photo: Playback / Daniel Ribeiro

Step 2. An environment with all collaborative work open. On the right side, click Create a new document to start a collaborative file;

Press Create a new document to start collaborative work. Photo: Reproduction / Daniel RibeiroPress Create a new document to start collaborative work. Photo: Reproduction / Daniel Ribeiro

Press Create a new document to start collaborative work. Photo: Reproduction / Daniel Ribeiro

Step 3. This Dropbox tool integrates a number of platform features such as image and document imports, checklists and hyperlinks, as well as font settings and user invitations to participate in collaborative work;

Edit your collaborative document and invite users to participate. Photo: Reproduction / Daniel RibeiroEdit your collaborative document and invite users to participate. Photo: Reproduction / Daniel Ribeiro

Edit your collaborative document and invite users to participate. Photo: Reproduction / Daniel Ribeiro

5. Bookmark files

Step 1. To mark a file as a favorite just move the mouse cursor over its name and when a blue outline star appears click on it. The star will have the interior also blue in color, indicating the marking;

Hover over the file name and click the blue star. Photo: Reproduction / Daniel RibeiroHover over the file name and click the blue star. Photo: Reproduction / Daniel Ribeiro

Hover over the file name and click the blue star. Photo: Reproduction / Daniel Ribeiro

Step 2. The list of favorite files displayed in the Dropbox Home environment accessed by the browser;

Check out the list of favorites in the Incio environment. Photo: Reproduction / Daniel RibeiroCheck out the list of favorites in the Incio environment. Photo: Reproduction / Daniel Ribeiro

Check out the list of favorites in the Incio environment. Photo: Reproduction / Daniel Ribeiro

6. Bookmark Websites

Step 1. To save website addresses to your Dropbox, press and hold the left mouse button over the lock symbol next to the address URL in the browser;

Hold the left mouse button over the lock next to the website link. Photo: Reproduction / Daniel RibeiroHold the left mouse button over the lock next to the website link. Photo: Reproduction / Daniel Ribeiro

Hold the left mouse button over the lock next to the website link. Photo: Reproduction / Daniel Ribeiro

Step 2. Then drag the mouse to the browser tab where the Dropbox account is open and release the left mouse button over the folder where you want to save the address;

Drag the mouse to the Browser tab with Dropbox and release the button over the destination folder. Photo: Reproduction / Daniel RibeiroDrag the mouse to the Browser tab with Dropbox and release the button over the destination folder. Photo: Reproduction / Daniel Ribeiro

Drag the mouse to the Browser tab with Dropbox and release the button over the destination folder. Photo: Reproduction / Daniel Ribeiro

Step 3. The website URL can be saved as a file and can be accessed, viewed or shared;

The website address will be saved as a file named by the URL. Photo: Reproduction / Daniel RibeiroThe website address will be saved as a file named by the URL. Photo: Reproduction / Daniel Ribeiro

The website address will be saved as a file named by the URL. Photo: Reproduction / Daniel Ribeiro

7. Redeeming previous versions of documents

Step 1. To view or redeem previous versions of documents in your Dropbox, click the … button on the right side of a file and select Version History;

Press ... and choose History of Versions. Photo: Reproduction / Daniel RibeiroPress ... and choose History of Versions. Photo: Reproduction / Daniel Ribeiro

Press … and choose History of Versions. Photo: Reproduction / Daniel Ribeiro

Step 2. The version environment will present the current version with a highlight by simply moving the cursor at the bottom of other options to display the Restore options;

View each version of the document and press Restore to redeem an older version. Photo: Reproduction / Daniel RibeiroView each version of the document and press Restore to redeem an older version. Photo: Reproduction / Daniel Ribeiro

View each version of the document and press Restore to redeem an older version. Photo: Reproduction / Daniel Ribeiro

8. Find All That Has Been Shared

Step 1. In the Dropbox Account Files environment through the browser, click the Sharing alternative to view folders and files that have been shared with your user, as well as access links created;

In the Files environment under Sharing, the Folders and Files options show the shares of your Dropbox account with other users. Photo: Reproduction / Daniel RibeiroIn the Files environment under Sharing, the Folders and Files options show the shares of your Dropbox account with other users. Photo: Reproduction / Daniel Ribeiro

In the Files environment under Sharing, the Folders and Files options show the shares of your Dropbox account with other users. Photo: Reproduction / Daniel Ribeiro

Step 2. In the Links option, specifically, you can view and disable each access link created by the user;

In Links you can access and delete each access link for Dropbox created. Photo: Reproduction / Daniel RibeiroIn Links you can access and delete each access link for Dropbox created. Photo: Reproduction / Daniel Ribeiro

In Links you can access and delete each access link for Dropbox created. Photo: Reproduction / Daniel Ribeiro

Step 1. Still in the Files environment, the File Request alternative allows you to create a file request for Dropbox users or directly via a shared folder link. Click Create a File Request;

In the Files environment, under File Request, press Create a File Request. Photo: Reproduction / Daniel RibeiroIn the Files environment, under File Request, press Create a File Request. Photo: Reproduction / Daniel Ribeiro

In the Files environment, under File Request, press Create a File Request. Photo: Reproduction / Daniel Ribeiro

Step 2. Specify the type of order to place and choose a folder in Dropbox to receive it or create a new folder, then press Next;

Type the file order, choose the shipping destination, and click Next. Photo: Reproduction / Daniel RibeiroType the file order, choose the shipping destination, and click Next. Photo: Reproduction / Daniel Ribeiro

Type the file order, choose the shipping destination, and click Next. Photo: Reproduction / Daniel Ribeiro

Step 3. Copy the file request link or send the request directly to contacts via email and press Submit;

Copy the link or email the request directly and click the highlighted button. Photo: Reproduction / Daniel RibeiroCopy the link or email the request directly and click the highlighted button. Photo: Reproduction / Daniel Ribeiro

Copy the link or email the request directly and click the highlighted button. Photo: Reproduction / Daniel Ribeiro

Step 4. The File Request environment starts monitoring the created request, indicating the access and arrival of each file;

The created request is now monitored in the File Request environment. Photo: Reproduction / Daniel RibeiroThe created request is now monitored in the File Request environment. Photo: Reproduction / Daniel Ribeiro

The created request is now monitored in the File Request environment. Photo: Reproduction / Daniel Ribeiro

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