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Ten Word Tips Every Student Must Know | Productivity

Word is one of the best tools for students, as they have several settings for writing assignments for school or college. The program automatically transforms lowercase letters to lowercase, creates summaries, hyphenates the entire document, displays the dictionary of synonyms and more. It is also possible to revise the text and standardize according to ABNT rules, among other options. Here's the walkthrough for using 10 Word tips that will make every student's life easier.

10 Tips for Formatting TCC in Word According to ABNT

Word has unknown resources that help you do school and academic work Photo: Divulgao / MicrosoftWord has unknown resources that help you do school and academic work Photo: Divulgao / Microsoft

Word has unknown resources that help you do school and academic work Photo: Divulgao / Microsoft

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1. Replace upper and lower case quickly

Step 1. Microsoft Word has a very handy tool for quickly changing uppercase letters to lowercase letters, and vice versa, from words or text snippets. Located on the Home bar, the Uppercase command gives you five quick edit options to configure the selected portion of text;

Mark a word or an excerpt from the text and, on the Home tab, click on the Caps button Photo: Reproduction / Daniel RibeiroMark a word or an excerpt from the text and, on the Home tab, click on the Caps button Photo: Reproduction / Daniel Ribeiro

Mark a word or an excerpt from the text and, on the Home tab, click on the Caps button Photo: Reproduction / Daniel Ribeiro

Step 2. You can also quickly switch between the first 3 options of the Uppercase / Lowercase command via a keyboard shortcut: simultaneously pressing the Shift and F3 buttons;

Press the Shift + F3 keyboard to quickly switch between upper and lower case Photo: Playback / Daniel RibeiroPress the Shift + F3 keyboard to quickly switch between upper and lower case Photo: Playback / Daniel Ribeiro

Press the Shift + F3 keyboard to quickly switch between upper and lower case Photo: Playback / Daniel Ribeiro

Step 1. The Styles bar, also on the Home tab, displays a sequence of formats that can configure body text patterns, long quotes, chapters, and so on. In addition, each Chapter Style setting will serve as a Navigation Pane indexer. Tip 9, Right below;

On the Home tab, the Styles bar displays default settings for text, quotes, and chapters that will be represented in the Navigation Pane. Photo: Playback / Daniel RibeiroOn the Home tab, the Styles bar displays default settings for text, quotes, and chapters that will be represented in the Navigation Pane. Photo: Playback / Daniel Ribeiro

On the Home tab, the Styles bar displays default settings for text, quotes, and chapters that will be represented in the Navigation Pane. Photo: Playback / Daniel Ribeiro

Step 2. To pattern a title or part of the text, select the snippet and press an option on the Styles bar. To quickly configure an option, right-click one of the Styles bar selection boxes, selecting Update XXX to Match Selection with XXX being the selected box;

Mark a snippet and choose an option from the Styles bar or set the alternatives by right-clicking and selecting Update XXX to Match Selection Photo: Playback / Daniel RibeiroMark a snippet and choose an option from the Styles bar or set the alternatives by right-clicking and selecting Update XXX to Match Selection Photo: Playback / Daniel Ribeiro

Mark a snippet and choose an option from the Styles bar or set the alternatives by right-clicking and selecting Update XXX to Match Selection Photo: Playback / Daniel Ribeiro

Step 3. Similarly, you can also choose the Modify … alternative to further configure each Style option presented, customizing more specific features such as font, spacing, paragraphs, style naming, etc .;

In the Modify ... alternative you can configure each detail of the options in the Styles bar. Photo: Playback / Daniel RibeiroIn the Modify ... alternative you can configure each detail of the options in the Styles bar. Photo: Playback / Daniel Ribeiro

In the Modify … alternative you can configure each detail of the options in the Styles bar. Photo: Playback / Daniel Ribeiro

3. Insert page numbering in document (or sections)

Step 1. To insert a page number into your document, on the Insert tab, click Page Number and choose one of the options that will be listed;

On the Insert tab, press Page Number and select an option Photo: Playback / Daniel RibeiroOn the Insert tab, press Page Number and select an option Photo: Playback / Daniel Ribeiro

On the Insert tab, press Page Number and select an option Photo: Playback / Daniel Ribeiro

Step 2. To customize any page numbering detail, select the Format Page Numbers … option of the Page Number command;

To configure numbering, click the Format Page Numbers ... Photo: Reproduction / Daniel Ribeiro optionTo configure numbering, click the Format Page Numbers ... Photo: Reproduction / Daniel Ribeiro option

To configure numbering, click the Format Page Numbers … Photo: Reproduction / Daniel Ribeiro option

Step 3. To fit ABNT documents, the pre-text pages should not have page numbering. To do this, on the Layout tab, select Breaks and choose Next Page under Section Breaks to create independent numbers within the document;

To make independent page numbers, go to Layout tab and insert a Section Break in the document Photo: Reproduction / Daniel RibeiroTo make independent page numbers, go to Layout tab and insert a Section Break in the document Photo: Reproduction / Daniel Ribeiro

To make independent page numbers, go to Layout tab and insert a Section Break in the document Photo: Reproduction / Daniel Ribeiro

4. Insert prints or photos from open programs

Step 1. Word has a tool that takes screenshots and adds them to the document almost immediately. To do this, on the Insert tab, click on Snapshots and choose the program you want to take a picture of or select Screen Crop to customize printscreen;

On the Insert tab click on Instantneo to add photos from open programs or screen snips. Photo: Playback / Daniel RibeiroOn the Insert tab click on Instantneo to add photos from open programs or screen snips. Photo: Playback / Daniel Ribeiro

On the Insert tab click on Instantneo to add photos from open programs or screen snips. Photo: Playback / Daniel Ribeiro

Step 2. Choosing the Screen Cropping alternative, choose the program you want to photograph and, with the mouse, determine the portion to cut and insert into the Word document;

In Screen Clipping you can choose the program and the part of the screen to be photographed. Photo: Playback / Daniel RibeiroIn Screen Clipping you can choose the program and the part of the screen to be photographed. Photo: Playback / Daniel Ribeiro

In Screen Clipping you can choose the program and the part of the screen to be photographed. Photo: Playback / Daniel Ribeiro

Step 3. Any image inserted by the Instant option will be immediately displayed as a picture within the text and can be freely formatted;

The inserted images will be displayed as pictures and can be formatted. Photo: Reproduction / Daniel RibeiroThe inserted images will be displayed as pictures and can be formatted. Photo: Reproduction / Daniel Ribeiro

The inserted images will be displayed as pictures and can be formatted. Photo: Reproduction / Daniel Ribeiro

5. Put hyphens in the text

Step 1. To add the hyphenation feature, making the words have their automatic syllable division, on the Layout tab, click the Hyphenation button and select Automatic;

In the Layout tab, press Hyphenation and choose Automatic Photo: Reproduction / Daniel RibeiroIn the Layout tab, press Hyphenation and choose Automatic Photo: Reproduction / Daniel Ribeiro

In the Layout tab, press Hyphenation and choose Automatic Photo: Reproduction / Daniel Ribeiro

Step 2. To customize the hyphenation details, still in the Hyphenation button options, select Hyphenation Options …;

In Hyphenation Options ... it is possible to configure the text organization process Photo: Reproduction / Daniel RibeiroIn Hyphenation Options ... it is possible to configure the text organization process Photo: Reproduction / Daniel Ribeiro

In Hyphenation Options … it is possible to configure the text organization process Photo: Reproduction / Daniel Ribeiro

Step 1. The References tab has a number of resources that help format academic work. The Summary option, although not in accordance with ABNT, offers an excellent organizing tool, especially if the chapters are formatted in Hierarchical Styles – as per Tip 2, right up. Click on the highlighted button and choose one of the formatting options;

In the References tab, click Summary and choose a format to add it Photo: Reproduction / Daniel RibeiroIn the References tab, click Summary and choose a format to add it Photo: Reproduction / Daniel Ribeiro

In the References tab, click Summary and choose a format to add it Photo: Reproduction / Daniel Ribeiro

Step 2. Still on the Summary button, the Customize Summaries … option offers some alternatives to improve the presentation of the pre-text element, but beware: nonetheless settings do not fit ABNT;

In Customize Summaries ... it is possible to modify some visual elements Photo: Reproduction / Daniel RibeiroIn Customize Summaries ... it is possible to modify some visual elements Photo: Reproduction / Daniel Ribeiro

In Customize Summaries … it is possible to modify some visual elements Photo: Reproduction / Daniel Ribeiro

7. Self-Correction and Dictionary of Synonyms

Step 1. With extremely efficient grammar and spelling support, Word provides a proofing and proofing system as well as a dictionary of synonyms. In the Review tab, click the Check Document button to open the side check tab on the right side of the screen;

In the Review tab, press Check Document to open the side check tab. Photo: Reproduo / Daniel RibeiroIn the Review tab, press Check Document to open the side check tab. Photo: Reproduo / Daniel Ribeiro

In the Review tab, press Check Document to open the side check tab. Photo: Reproduo / Daniel Ribeiro

Step 2. Word will display a sequence of grammatical and spelling mismatches found by the text, marking the position and displaying alternatives to correct whatever is needed;

Each grammar or spelling problem found will be displayed with options to correct it Photo: Reproduction / Daniel RibeiroEach grammar or spelling problem found will be displayed with options to correct it Photo: Reproduction / Daniel Ribeiro

Each grammar or spelling problem found will be displayed with options to correct it Photo: Reproduction / Daniel Ribeiro

Step 3. To enable the Dictionary of Synonyms, click on the feature button, also on the Review tab, activating the sidebar with similar word options;

Still in the Revision tab, press Dictionary of Synonyms to open the side frame of the feature Photo: Reproduction / Daniel RibeiroStill in the Revision tab, press Dictionary of Synonyms to open the side frame of the feature Photo: Reproduction / Daniel Ribeiro

Still in the Revision tab, press Dictionary of Synonyms to open the side frame of the feature Photo: Reproduction / Daniel Ribeiro

Step 1. Still in the Review tab, Word offers a sophisticated translation tool. The Translate button offers options for translating excerpts or entire documents;

In the Review tab, click Translate to enable the side tab with the Photo: Reproduction / Daniel Ribeiro feature.In the Review tab, click Translate to enable the side tab with the Photo: Reproduction / Daniel Ribeiro feature.

In the Review tab, click Translate to enable the side tab with the Photo: Reproduction / Daniel Ribeiro feature.

Step 2. When activating the Translator tab, the selected excerpt or document will have its language identified, just choose the language in which it will be translated to continue the activity;

In the Translator tab, choose the language in which the excerpt or document is translated. Photo: Reproduo / Daniel RibeiroIn the Translator tab, choose the language in which the excerpt or document is translated. Photo: Reproduo / Daniel Ribeiro

In the Translator tab, choose the language in which the excerpt or document is translated. Photo: Reproduo / Daniel Ribeiro

Step 3. To complete the translation process, check the result and insert the translated snippet or save the translated document to the button at the end of the Translator tab;

At the end of the Translator tab, click the Insert or Save button to insert the translated snippet or save the document in the new language. Photo: Reproduo / Daniel RibeiroAt the end of the Translator tab, click the Insert or Save button to insert the translated snippet or save the document in the new language. Photo: Reproduo / Daniel Ribeiro

At the end of the Translator tab, click the Insert or Save button to insert the translated snippet or save the document in the new language. Photo: Reproduo / Daniel Ribeiro

9. Display Navigation Pane

Step 1. The Navigation Pane is a support that reproduces the document and its parts, with options for viewing by chapters or pages. To use the tool, it is important to format each chapter with its own style. Tip 2, right up. On the View tab, select the Navigation Pane check box to show the tool;

On the View tab, click the Navigation Pane check box. Photo: Playback / Daniel RibeiroOn the View tab, click the Navigation Pane check box. Photo: Playback / Daniel Ribeiro

On the View tab, click the Navigation Pane check box. Photo: Playback / Daniel Ribeiro

Step 2. With three different viewing tabs, the Navigation Pane allows the user to quickly access a chapter or page. Titles displays document chapters in the hierarchical order of Styles, allowing you to navigate through them as well as display or collapse subcaptures;

The Navigation Tab Titles tab displays the chapters in the hierarchical order of Styles. Photo: Playback / Daniel RibeiroThe Navigation Tab Titles tab displays the chapters in the hierarchical order of Styles. Photo: Playback / Daniel Ribeiro

The Navigation Tab Titles tab displays the chapters in the hierarchical order of Styles. Photo: Playback / Daniel Ribeiro

Step 3. Already in the Pages tab of the Navigation Pane, you can view thumbnails of each page of the document, discriminating the number of each, simply clicking one of them to navigate through the document;

The Navigation Tab Pages tab displays thumbnail pages next to their numbering Photo: Reproduction / Daniel RibeiroThe Navigation Tab Pages tab displays thumbnail pages next to their numbering Photo: Reproduction / Daniel Ribeiro

The Navigation Tab Pages tab displays thumbnail pages next to their numbering Photo: Reproduction / Daniel Ribeiro

Step 1. Change Tracking is a powerful review tool for Word documents. By activating the Change Control button, in the Review tab, each change in the text will be displayed in red color and with a vertical stroke in the margin, without deleting any character, just to highlight and display the changes;

In the Proofreading tab, the Change Control button enables the proofing feature that highlights each text change, without deleting any characters. Photo: Playback / Daniel RibeiroIn the Proofreading tab, the Change Control button enables the proofing feature that highlights each text change, without deleting any characters. Photo: Playback / Daniel Ribeiro

In the Proofreading tab, the Change Control button enables the proofing feature that highlights each text change, without deleting any characters. Photo: Playback / Daniel Ribeiro

Step 2. Modifications can be accepted or declined with the Changes bar buttons, but you can also access these options by right-clicking on one of the sections highlighted in red;

Accept or decline changes to the Changes bar buttons or options that appear when you right-click the Photo tags: Playback / Daniel RibeiroAccept or decline changes to the Changes bar buttons or options that appear when you right-click the Photo tags: Playback / Daniel Ribeiro

Accept or decline changes to the Changes bar buttons or options that appear when you right-click the Photo tags: Playback / Daniel Ribeiro

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